Finance Coordinator

Letter from Dirk Bischof, CEO

Dirk Image

At Hatch, we empower underrepresented entrepreneurs from across the UK to imagine, launch and grow sustainable and impactful businesses through tailored support, community and partnerships. We offer world-class support to entrepreneurs, mainly through our courses and workshops. 

We’re not typical of the charity sector. As you would expect from a charity focused on entrepreneurship, we think and act like a business. Our programmes are run by entrepreneurs, for entrepreneurs. 

We’re one of the fastest-growing enterprise support organisations. Since 2014, we’ve grown our revenue to over £1 million annually, something that takes the average social enterprise at least fifteen years. Over the last 12 months we have grown 60% allowing us to serve so many more founders through one of the most challenging times in recent history as we dealt with the pandemic, mass business closures and came face to face with inequity in our society highlighted by #BlackLivesMatter. Against this backdrop, we were able to not only double down on our mission to support those founders hardest hit by the pandemic, we were able to scale our services across the UK being previously only active in Greater London. 

Now we’re looking at our next big milestones: Doubling the size of our team and delivering 25,000 enterprise support opportunities for underrepresented founders by 2025. These are deliberately ambitious goals – we like that it scares us a bit!

Our Hatch values are:

  • We are inherently experimental 
  • We believe in human potential
  • We create meaningful connections
  • We are committed to achieving equity

We aim to embody these values in everything we do internally as a team and in all our work with founders, funders and partners. In practice this means we are transparent with data and information, we trust each other to try new things, to learn from mistakes and to collaborate on strategic decisions, drawing on our collective expertise, experience and networks. 

We are influenced by lean management philosophy, and we are constantly looking for ways to improve and innovate in our programmes and in the way that we work.

We are a small organisation with big ambitions to grow, offering the right candidate a great opportunity for personal and professional growth. 

Hatch’s work has been recognised in recent years with a number of accolades, including: 

  • Being featured in the NatWest SE100 Index 2020 as one of the top 100 social enterprises in the UK, as well as being a finalist for the same awards in 2019.  
  • Winning the 2017 Enterprising Britain Awards in the ‘Building Enterprise Skills’ category for Hatch’s incubator programme.
  • Shortlisted for the 2017 Lord Mayor’s Dragon Awards in the category of ‘Community Partner’ for our work with Deutsche Bank supporting  over 50 mission driven businesses in South London.

Finance Coordinator

  • Salary: £24, 950 – £26,975 with scope for salary progression 
  • Contract Type: Permanent 
  • Hours:  Full Time (typically 09.30-17.30 but with flexibility)
  • Location: Elephant & Castle / Remote
  • Responsible To:  Finance Manager
  • Application Deadline: midday 8th May 2022
  • First round interviews: 1st Interviews w/c 16th May
  • Second round interviews: 2nd Interviews w/c 23rd May

Role Purpose

Do you love keeping things organised and running smoothly? Do you have an eye for detail, a commitment to process and a love of spreadsheets? Are you happy working independently as part of a small team to support a smooth running finance function, establishing and managing systems and processes that work for you and others? Then you could be the Finance Coordinator we are looking for! 

Hatch is on the cusp of a growth spurt; there are busy and exciting times ahead with ambitious goals and big projects in the pipeline to double our income, our team and the number of founders we support. 

The Finance function within Hatch is critical to the ongoing success and day to day operation of all our services and activities as we grow. The Finance Coordinator will follow the established finance framework of processes and procedures to ensure the finance function runs smoothly and effectively.

This new role will be central to ensuring that we stay on top of paying salaries, expenses and invoices to a growing number of colleagues and suppliers, processing payments from a growing numbers of founders and customers and keeping accurate and up to date records in our cashflow forecast and accounting software. You will work with colleagues at all levels within the organisation, to ensure they are supported and advised with finance queries. 

You will be excited by the challenge of providing efficient and effective support to the Finance Manager as part of a small finance team, taking on the majority of our regular financial processing and freeing her to work on Hatch’s strategic growth and investment planning for the future. 

Responsibilities  

Invoicing and Payments

  • Managing incoming invoices, and staff expense receipts and ensuring their timely payment 
  • Issuing invoices to Hatch customers and entrepreneurs, and ensuring they are paid fully, on time and chased in the event of delayed or non-payment

Bookkeeping

  • Weekly reconciliation of the Hatch bank and paypal feed in Quickbooks
  • Ensuring all receipts are attached to the bills and payments
  • Ensuring grant/donation contracts are attached to the income.
  • Managing Gift Aid and liaising with the fundraising team to ensure maximum claims through the completed forms on a yearly basis.

Payroll and pensions

  • Obtaining new starter payroll information from new joiners and saving them on Hatch’s system.
  • Providing general pension and enrolment information for new joiners

Governance

  • Organising funder’s grant/donation documentation as required prior to Audit 
  • Supporting the Finance Manager with the audit and year-end process
  • Organising Finance Committee meeting dates, collating and sending agendas and papers, and attending and taking minutes

Finance team administration

  • Work with the Finance Manager to ensure that financial processes are as efficient, and effective as possible
  • Managing the finance and accounts email inboxes
  • Responding promptly and accurately to internal and external finance queries
  • Processing the finance teams incoming post and saving securely on Hatch’s system

Additional Responsibilities

  • Ensuring full compliance with finance policies and procedures across the organisation
  • Supporting the Finance Manager to deliver the finance  induction for new joiners
  • Undertake other duties consistent with the post and, where necessary, to assist with other areas of work as required

Person Specification 

Experience

  • Experience of administration in a finance department, if this is in a charity that’s a bonus
  • Experience of using accounting software (Quickbooks – Desirable) 
  • Basic experience of day to day bookkeeping 
  • Experience and knowledge of Gift Aid (Desirable)

Skills

  • Administrative and numerical skills
  • Written and verbal communication skills with ability to liaise with different teams effectively
  • Spreadsheet skills
  • Good time and task management skills, including ability to prioritise and plan work to meet deadlines.
  • An excellent eye for detail 

Attitudes

  • Solutions oriented – you can spot when something could be done better, faster, or more smoothly and won’t hesitate to change things to make your job and others’ easier 
  • Flexible and proactive – you are willing to get stuck into any task, however large or small
  • Self- motivated – you are comfortable working independently and as a part of a team
  • People oriented – you thrive in a team environment, build positive relationships and understand that this is how the work gets done
  • It’s important that you have an interest in start-ups or not-for-profits. That’s what we do here at Hatch and we want you to share our passion for it!

Benefits

We care about our people and giving them the things they need to succeed. 

We have always been supportive of flexible working, which has become even more important recently. We have an office in Elephant & Castle, which is available for anyone to work from as much or as little as they’d like. For those working at home, we’ll provide you with a laptop to get you set up. In the post-COVID world we’re experimenting with full flexibility to work from home or in the office as it suits you, but hope the whole team will be able to come together periodically. 

  • Flexible working – work from home or in the office and at the times that work best for you 
  • 38 fully flexible holiday days (including the 9 UK bank holidays) 
  • 3% employer pension contribution 
  • £750 annual budget for learning and development or wellbeing activities
  • Paid time off for dedicated learning and development opportunities 
  • 4 days per year paid time off to volunteer

Equal Opportunities

We believe everyone has potential. We are committed to increasing diversity among business owners, and we want to do the same for our team. If you’ve read this far, and you like the sound of the job, but you’re worried you don’t quite fit the requirements, we’d love it if you went ahead and applied.

We want to ensure that our team represents a wider cross-section of society than a typical start-up, and we know that means we have to make an effort to understand and accommodate different people’s needs. If you would require any reasonable adjustments to be made to support you to apply, interview or join the Hatch team please contact jobs@hatchenterprise.org

Please note we are only able to accept applications from candidates who have  the right to work in the UK

To Apply

Please email us your CV and a cover letter of no more than 1000 words explaining: 

  • What excites you about Hatch as an organisation and about this role in particular?
  • How do you manage a busy workload with multiple tasks and projects to ensure that work is delivered on time and with a high level of accuracy?
  • What would you do in this role that would really make an impact?
  • Where did you first hear about this opportunity?

Send these to jobs@hatchenterprise.org with “Finance Coordinator Application – Your Name” as the email subject line by midday 8th May 2022.

If you have any questions or need any help with your application, please drop us a line via jobs@hatchenterprise.org. (Recruiters will be politely turned away).

If you apply, we will process your personal data for recruitment purposes only and in accordance with our Data Privacy Policy. This job description can be downloaded here.